Barclay Place at Heathrow Condominium Association, Inc.
Board of Directors Meeting
APRIL 9, 2008 MINUTES

PRESENT:
Jon Mead, President
Deborah Bracknell, Vice President
Gail Joubran, Treasurer
Naresh Mistry, Secretary

Sandy Rathbun represented Sentry Management

Several homeowners were also present.

CALL TO ORDER:
Jon called the meeting to order at 7:00 pm. The meeting was posted per State Statute requirements for proper notification. Roll was called and a quorum of Board Members was present.

PRESIDENT'S REPORT:
Jon moved to ratify the following repairs: Matt Brown 1540 Chimney Repair $5,420.00 1490 Stucco $1268.00 1514 Stucco $1148.00 1580 Support Beams $4146.00 1488 Farridon-Stucco $1115.00 Chaser Pool Spa/Valve 50.00 PVC Pipes 144.45 All Fl Roof Pressure Wash $ 400.00 All Am Roof 153 Trevor $1898.00 1404 Farridon-roof repair $2698.00 Critter Control 1543 Farridon-Re-imburse $ 618.00 199.95 Regal Properties Sod 295.00 Deborah seconded the motion. Motion passed unanimously.

Jon requested the 3 street lights that are out at the entrance and by the tennis courts be repaired immediately. Management will call Smithson Electric. A question was raised as to whether a car port reserve should be established. This will be put on the May Board of Director’s agenda for further discussion.

The Board of Directors would like management to write a letter to the HO of 1429 Farridon regarding the mulch that was installed. It is too close to the stucco building. Management will also call Diamond Exterminators to treat the mulch. The annual report is available to all homeowners.

1522 Farridon continues to feed feral cats. The Board of Directors wants this situation turned over to the fining committee. Cindy Donalin is the chairman of the fining committee.

The Board of Directors would like management to write 1429 a letter regarding the puppy and the fact a pet agreement has to be filled out. Management will write all Homeowners reminding them part of the rules & regulations state if they have a pet, they must fill out a pet agreement form and send it to Sentry Management to be put in the files.

SECRETARY'S REPORT
The March 12, 2008 minutes were approved as corrected.

TREASURER'S REPORT
Gail Jourban asked for COA 2078 to be adjusted on the financial statements. The treasurer's report was discussed and accepted as presented.

MEMBER'S INPUT
The homeowners present had no questions or input regarding the agenda items.

COMMITTEE REPORTS
Deborah reported on her meeting with RLC Landscaping. RLC started their services April 1, 2008. Deborah agreed they should keep a winter schedule through the month of April so they can get the property cleaned up and the shrubs and bushes trimmed. The irrigation department did a report on the irrigation system.

Gail informed the Board of Directors she needs to call Victor from the Neighborhood Watch and the committee people to set a time and place for a meeting.

Steven did some touch up painting at the club house

BUSINESS
Jon moved to appoint Ninette S. Fletcher to represent Barclay Place @ Heathrow regarding delinquent accounts. Deborah seconded the motion. Motion carried unanimously.

A certified letter was sent to the owner of 1470 Farridon regarding speeding. The speed bump/hump proposals were discussed. The Board of Directors would like to try putting the humps in 2 areas with the products from Highland Product group to see how effective they are. Jon moved to order 2 sets of speed bumps with the hard ware and spikes. Gayle seconded the motion. The Board of Directors discussed the locations these should be placed. It was felt they would be best located at the North end of Farridon and at the South end of Farridon. Management reminded the Board of Directors we would have to find someone to install the bumps. The motion passed unanimously.

Jon moved to designate a court yard of the month and to award the winner a $50 gift certificate and a sign for the court yard. Deborah and Gail volunteered to chair the committee. Chris Mann will also be on the committee. Gail seconded the motion. Motion passed unanimously.

Management will write the Homeowners a letter informing them of this and that it will begin June 1, 2008. Being no other business, the meeting was adjourned at 8:00 PM.

Respectfully,
Sandy Rathbun, LCAM