14 Mar 2007
BARCLAY PLACE AT HEATHROW CONDOMINIUM ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
MARCH 14, 2007
MINUTES
PRESENT: CALL TO ORDER
Jon Mead, President
Deborah Bracknell, Vice President Naresh Mistry, Secretary
Pamela Belfiore
Gail Joubran, Treasurer
Mark Mayer, Sentry Management
7 residents
Jon Mead called the meeting to order at 7:03pm. The meeting was posted to meet the State Statute requirements for proper notification. Naresh Mistry called the roll and established that a quorum of Board Members was present.
PRESIDENT'S REPORT
Jon Mead discussed the public hearing notice pertaining to the property owned by James Dicks involving new construction off Lake Mary Blvd. Deborah Bracknell will place this information on the corrununity web site.
Jon mentioned that the association has committed to expenses of $46,000 so far this year that has not been planned in the 2007 budget.
Jon then discussed the security camera situation of which may fall short of expectations, and will be discussed later in the meeting. In addition, the Smithson Electric repair involving the pool pump motor was unexpected.
CHIMNEYS
Jon gave a recap on the chimney projects on the property beginning with #137 and #1472 that have been assigned to Matt Brown Construction. #137 is reported complete, and #1472 has just started, however, an additional $2600 in funds will be necessary to complete this job pushing the total cost to $7200. Jon read the engineering report by Lougheed Resource Group that discussed crickets are used to divert water away from the chimneys. He mentioned that Hartman & Sons pulled a permit on the 149 Trevor job. The chimney caps were discussed and Jon explained the one band chimney cap that Hartman completed at #149 was not a deficiency, but an improvement vs. the two cap chimneys due to a stricter code requirement. Management was instructed to release no funds to pay for chimney repairs until a specification report has been completed by
Lougheed Resource Group. This report will also include a pool deck and pool/spa resurfacing specification in addition to a report to address the drainage problem at #1448.
OTHER
Jon discussed the tom screen issue at 1402 Farrindon, and that there is an improvement in the feral cat problem. He also read the Seminole County Code with regard to the animal control of dogs and cats .. Deborah Bracknell will post the lease agreement form that is required by the association documents on the Barclay Place web site.
SECRETARY'S REPORT
Board members were provided a copy of the minutes of the BOD meeting, February 15, 2007. Jon Mead requested under Committee Reports, the specific board member assignments for each committee be listed. Management will add this information to the minutes and e-mail Jon Mead and Deborah Bracknell the revised minutes. Naresh Mistry moved to accept the minutes with noted requested addition with a second from Jon Mead, and all in favor.
MEMBER INPUT ON AGENDA ITEMS
Resident (1560) commented on the vehicle speeding problem and suggested methods for correction.
Resident of (1437) wanted to know when the chipped asphalt around the carport in front of his unit will be repaired. The board explained that this repair will be added with other needed asphalt repairs on the property and be completed as a group.
Resident thanked the board for the approval to repair the chinmey on her unit
Resident (1420) inquired if comments from the membership can be given during the BOD meetings, or on the web site. The board informed her that the web site would be a better avenue.
TREASURER'S REPORT
Gail Joubran gave the report and stated the association had gained financially from last month's report, but had eroded due to some unforeseen expenses. One of them is the high water bill, and Gail volunteered to call Seminole County Water & Sewer to have the water meter for the clubhouse/pool inspected
MANAGERS REPORT
Mark Mayer reviewed the report and highlighted the violations, and the details of the new security camera system. After a brief discussion on the camera system, Jon Mead moved to release the funds to pay for the new camera system with a second from Deborah Bracknell, and all in favor. Management was instructed to get a schedule from Nanaks on when the crepe Myrtles between the buildings of Becket & Farrindon will be completed along with a general schedule of work.
Management discussed the NR report in arrears and Deborah Bracknell moved to send #1454 to the attorney for collections, with a second from Gail Joubran, and all in favor.
COMMITTEE REPORTS
Deborah Bracknell will make the necessary updates to the web site and contact Nanaks on irrigation problems.
Naresh Mistry is working on the newsletter and Jon Mead suggested if planning a pool party for the summer might be in order.
UNFINISHED BUSINESS
Management was instructed to order a pool/spa evaluation spec report from Lougheed. The security camera payment decision took place earlier in the meeting.
NEW BUSINESS
The first two items on the agenda in this category were bypassed by the board.
112 Becket - Jon Mead moved to award the water intrusion repairs to R.L. Haines Construction Inc. in the amount of $1390.00 with a second from Deborah Bracknell, and all in favor.
133 Becket-John Mead moved to award the roofing job to correct water intrusion problem to All American Roofmg in the amount of $898.00, with a second from Deborah Bracknell, and all in favor.
131 Becket-Jon Mead moved to award the interior drywall repair job (due to water intrusion problem) to Bell Contracting in the amount of $730.00, with a second from Deborah Bracknell, and all in favor.
1556, 1537, & 1459 Farridon Cir.- Jon Mead moved to accept the proposal from The Property Doctor, Inc. in the amount of $870.00 to perform repairs at these locations. They are: 1556-$150 to replace fascia at the left side of the entrance, #1537-$595 for 13' of stucco work and to replace plywood, and 1459-$125 for stucco, caulking and paint work in the courtyard comer.
CD renewal- Gail Joubran, after a brief discussion moved to renew the current CD cert #4050000117 of Florida Choice with the same institution for a 7 month period at the interest rate currently available; with a second from Jon Mead, and all in favor.
153 Trevor Chinmey - Per the board, this has been tabled.
ADJOURNMENT
With no additional business to discuss, the BOD adjourned the meeting.
Minutes prepared for and by,
Barclay Place Condominium Association
Mark Mayer/LCAM
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