11 Apr 2007
BARCLAY PLACE AT HEATHROW CONDOMINIUM ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
APRIL 11, 2007
MINUTES
PRESENT: Jon Mead, President
Deborah Bracknell, Vice President
Pamela Belfiore
Gail Joubran, Treasurer
Mark Mayer, Sentry Management
4 residents
CALL TO ORDER
Jon Mead called the meeting to order at 7:05pm. The meeting was posted to meet the State Statute requirements for proper notification. In the absence of Secretary Naresh Mistry, Assistant Secretary, Pamela Belfiore called the roll, and established that a quorum of Board Members was present.
PRESIDENT’S REPORT
Jon Mead commenced his presentation with a report of the finished repair of the #1489 plumbing leak. This leak has caused a wash out of a small area near the water meter close to the street. Management was instructed to arrange to have the hole filed with sand and top soil.
Jon reported that a domestic dispute disturbance has occurred at #1531 Farrindon Cir. Deborah Bracknell communicated the necessity that any complaining neighbors should contact the police if the domestic disturbances continue.
Member Geoff Wilcock reported to Jon Mead that the feeding of the feral cats is taking place at the adjacent tennis center facility. Jon Mead suggested that Geoff, and any other member/resident should contact Seminole County Animal Control supervisor, Bill Knight to report this problem.
A Weimeriner dog has been viewed on the property and it is believed that the dog is owned by the party that occupies 1514 Farrindon. Pamela Belfiore will confirm this.
#1572 commercial van will be discussed later in the meeting as well as the problem of growing vines on the property.
Jon reported that Lougheed Resource Group has been hired by the board to report on the chimneys, pool, and the wash out area and to evaluate the storm water drain system and the erosion problem in front of 1506.
A brief discussion of the proper storage area of the roof tiles took place. Deborah suggested the back office as an option.
PODS should be towed unless the board and/or management are notified in advance of such placement for the purpose of granting permission.
Jon Mead gave management a copy of a resolution by the Barclay Place board of Directors addressing the enforcement of illegal parking that took place on 12/15/05. In addition, Jon furnished a copy (of which is attached to the resolution) to management of the letter that was sent to all members notifying them of said resolution. Jon Mead instructed management to send this letter, with the current date, to the association members.
The increasing problem of double parking was discussed. Deborah Bracknell stressed the inherent authority of any board member to contact Paul’s towing to remove any vehicle double parked.
Jon reported that the 107 Becket Ln. resident may be a car dealer. Plate # U267US was double parked at that location. Jon continued by explaining the disadvantages of assigned parking places.
Jon Mead discussed the issue of homeowner responsibility vs. Association responsibility with regard to maintenance. He gave an example of sidewalks located inside the courtyard is a limited common element and will not be the responsibility of the association, including gates.
Jon mentioned that Gail Joubran has contacted Seminole County Water & Sewer to arrange for a new water meter for the club house. Management was instructed to call a qualified plumber to perform a leak test.
Jon Mead discussed the fining issue involving the owner of #1426 in the sum of $1100 for disturbances and damage that was recommended by the fining committee and approved by the board. Management suggested that the fine may be inconsistent with Florida Statutes, and a hearing had to occur for the fines to begin.
Deborah Bracknell requested that management inform her of the invalid license plate number of the vehicle that damaged the gate. Deborah also suggested the possibility of organizing a neighborhood watch program, and to invite a Seminole County Sheriff representative to the following BOD meeting.
John Mead proceeded to pass out violation notification forms to the members of the board and explained how to implement them.
Management informed the board that the remaining attic vents should be delivered by Friday after this meeting.
John Mead addressed the items under New Business of which was bypassed at the last BOD meeting: Auto Debit-Progress Energy. After a brief discussion, Jon Mead moved to approve the automatic bank draft, if convenient to management, for the payment of the Progress Energy Utility bills. Deborah Bracknell seconded the motion, with all in favor. The second item that was bypassed was: Diamond Exterminating access to clubhouse. Management recommended against granting access due to the fact the Tom Zollars is now present on property on a daily basis and granting access to Diamond is now unnecessary. The board agreed.
SECRETARY’S REPORT
After Jon Mead asked the board if they have read the minutes of the March 14, 2007 BOD meeting, he moved for approval with a second from Deborah Bracknell, and all in favor.
MEMBER INPUT ON AGENDA ITEMS
Member Dennis Wood #1402 was present and discussed the violation letter pertaining to the requirement of the repair of the back screen of his unit. Management was instructed by the board to close out the violation.
TREASURER’S REPORT
Gail Joubran gave the report and stated the Association had gained $7600 for the period vs. last period. She discussed several budget items and whether or not they were over or under budget.
MANAGERS REPORT
Mark Mayer informed the board the results of the laundry survey vote of 42-2 in favor of the removal of the laundry equipment. Management recommended that the board pass a formal motion if they want to remove the equipment. Jon Mead moved for the removal of the laundry equipment from the premises with a second from Gail Joubran, and all in favor. Deborah Bracknell volunteered to call Mac Grey and request the removal thereof.
Jon Mead moved to place account #1500 to the association’s attorney for collections, with a second from Gail Joubran, and all in favor.
Jon Mead instructed management to call Lougheed Resource Group and ask them to contact him by telephone.
Management was also instructed to add the stucco repair of the wall between units 1543 & 1541 to the grounds report list.
COMMITTEE REPORTS
Pamela Belfiore had prepared the instructions of the operation of the security camera system. These instructions are located in the guard shack.
Deborah Bracknell spoke with Nanaks Landscaping and has arranged a meeting with them to get a calendar illustrating the scheduling of future work to be completed. Deborah gave management the signed copy of the proposal representing the installation of annuals on the property for $375.00. Deborah stated the possibility of the Nanaks representative to speak at the next BOD meeting if the quality of their work does not improve. Deborah believes that Nanaks is responsible for the damaged irrigation sprinkler heads on the property.
Gail Joubran discussed the problem of leaves in the gutters. Jon Mead mentioned that this is a maintenance issue and for management to go ahead and have all of the rain gutters on the property cleaned. Management suggested seeking bids for board selection because this project is labor intensive, and most likely a high cost item.
Jon Mead stressed the importance of an aggressive stance in compliance issues of the community and discussed the following territories assigned to each BOD member for the purpose of policing and reporting:
1400-1450 Pam Belfiore
1480-1508-Deborah Bracknell
1512-1564-Gail Joubran
1570-1580, 1415 A & B, and 1454-1476-Jon Mead
Jon Mead appointed Lila Soderstrom as the welcoming committee chairperson.
UNFINISHED BUSINESS & NEW BUSINESS
These items have been discussed earlier in the meeting.
ADJOURNMENT
Jon Mead adjourned the meeting at 9:25 pm.
Minutes prepared for and by,
Barclay Place Condominium Association
Mark Mayer/LCAM
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