13 Jun 2007
Barclay Place at Heathrow Condominium Association, Inc.
Board Directors Meeting
Wednesday, June 13, 2007
Present: Jon Mead, President
Deborah Bracknell, Vice President
Naresh Mistry, Secretary
Gail Joubran, Treasurer
Walda Jakab, Sentry Management
7residents
Call to order
Jon Mead called the meeting to order at 7:00 p.m. Notice of meeting was posted in advance on the property. Deborah Bracknell called the roll, and established that a quorum of the Board members was present.
Jon Mead went over Deborah Bracknell’s email where she listed vendors and a description of their work with contact names and numbers. This was a brief summary for Walda Jakab’s use. Motion to approve was made by Jon Mead. Second by Gail Joubran. All in favor.
The Board asked if Sentry has received a payment from Unit # 1426 for collections action. Sentry will look into.
Jon Mead presented an ARB for Unit 1475 for the installation of gutters. A letter of approval will be mailed to the owner.
The Board asked if Sentry has received a report from Lougheed for chimneys, storm water system, re pavement of swimming pool, fire hydrant recommendation, pool deck and drain for 1448. Sentry will look into.
Deborah Bracknell reported that Nanak’s has trimmed the branches by the pool.
Jon Mead made a motion to cancel July’s Board meeting. Second by Naresh Mistry. All in favor.
Annual meeting will be coming up soon. The Board should begin to prepare and look into the 2008 budget.
Deborah Bracknell presented a report on courtyards. She has walked the entire property and has listed the ones that are considered the most severe. A violation should be sent to names in yellow describing the violation and giving each 30 days to comply. She
Barclay Place
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June 13, 2007
presented Walda Jakab with a letter which states the importance of maintaining courtyards. This letter will also be sent to all names that are listed in white.
A homeowner called Walda Jakab and reported that after Mallard finished blowing leafs off their roof, tiles were broken. Sentry will contact a roofer to check.
Gail Joubran reported that Sleuth checked the spa and recommended that the skimmer be replaced. The pool company- Chase, needs to check and see if it is necessary.
Minutes need to be amended from “30” to “30”. Motion to approve May 9, 2007 minutes was made by Naresh Mistry. Second by Jon Mead. All in favor.
Gail Joubran went over financial report. She reported an increase in variance due to Property Doctor’s exterior repairs.
Walda Jakab went over Manager’s Report. She presented asphalt and sidewalk bids. Board was very pleased to see. She will continue get two more sidewalk bids and will present recommendations to the Board at the next meeting.
The Board reported that the owner of Unit 117/mold, will need to be responsible to make repairs. She had waited too long to report the incident which occurred in 2004.
The Board would like to continue to look for a pool attendant for the summer. They would work from 9-5, Saturday and Sunday, $7.00 - $8.00 hr. Motion to approve was made by Jon Mead. Second by Deborah Bracknell. All in favor.
Motion to adjourn meeting at 8:15 p.m was made by Jon Mead. Second by Deborah Bracknell. All in favor.
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