Call to order
Jon Mead called the meeting to order at 7:09 p.m. Notice of meeting was posted in advance on the property. Naresh Mistry called the roll, and established that a quorum of Board Members was present.
Pamela Belfiore was not in attendance but left a message to be included in the next meeting agenda. She would like to introduce the budget for the equipment at the work out room.
President's Report
Jon Mead presented handouts on Paying Fees on Time, Manager Board Member Relationship, Educating Owners and Promoting Harmony in the Community. Some of these topics can be discussed during our next meeting.
The Reserve Analysis report given by Lougheed has several items in need of repair. Some of the items addressed were the sidewalk, asphalt and grate for drainage. The Board has requested to have bids for these items ready for next meeting. Jon Mead mentioned that the Grounds Report that is currently used is to help keep track of all items needing repair and tracks completion date. He would like to look at the discrepancies in the reserve study by comparing it to the items on the Grounds Report. The Board needs to make a decision whether to combine annual sidewalk replacements or build a reserve account and have them replace all at once with in a year.
There is an antique car parked at 105 Becket. Deborah Bracknell will be putting another notice on car and will have it towed tomorrow. There is wood in the gatehouse that needs to be cleaned out.
There is a van that is used as a commercial vehicle at 1572 that has been parking in the community. The owner was informed that he could continue to park as long as the ladder was removed. The Board reaffirmed that this was incorrect and that a commercial vehicle is not only defined by what it looks like, but by what it is used for. The Board would like a notice resent to the owner explaining that the removal of the ladder will not suffice under the commercial vehicle rule that was adopted by the Board, effective April 30,2007. Deborah Bracknell will be sending Walda Jakab an email restating policy which needs to be added to the letter. Board would like to give owner a week to remove the vehicle. Motion made by Jon Mead. Second by Naresh Mistry. Three to one in favor.
The surveillance camera at the gatehouse was not working when playing back a video. All Secure should contact Pam Belfiore and arrange a date to meet to correct the problem.
Jon Mead requested to find out were the street light panels are, and to adjust the lights because they are on all day.
It was reported that Gary from Nanak' s should trim the trees off Lake Mary because they have grown to close to the ground. Deborah Bracknell will contact Nanak's.
Secretary Report
April 11, 2007 minutes were amended to read" Jon reported that Lougheed Resource Group has been hired by the board to report on the chimneys, pool, and the wash out area and to evaluate the storm water drain system and the erosion problem in front of 1506". Also amended, "Management suggested that the fine may be inconsistent with Florida Statutes, and a hearing had to occur for the fines to begin. Jon Meads name was misspelled and needs to be corrected. Motion to approve minutes was made by Jon Mead. Second by Deborah Bracknell. All in favor.
Motion to approve Mallard for $4,500.00 to blow off 148 roofs, gutters and pool deck was made by Jon Mead. Second by Gail Joubran. All in favor.
Motion to approve Property Doctor for $150.00 for gutter at 1525 and stucco work not to exceed $2000.00 and All American Roofing was made by Jon Mead. Second by Deborah Bracknell. All in favor.
Motion to accelerate delinquent assessments was made by Jon Mead. Second by Deborah Bracknell. All in favor.
Gail Joubran reported that the spa has a leak. It will be looked at by a vendor and that a plumber will also be needed.
It was reported that Nanak's ran into a lamp post which was pulled out of the ground. Smith's Electric needs to be contacted and Nanak must be billed.
Violation letters that have been sent need to be added to the manager's report and must be followed up.
The laundry room needs a final cleaning. Deborah Bracknell reported that the equipment has been removed. She also presented a landscaping schedule which shows the dates fertilization, irrigation inspection, mulching, and annuals will be done.
Letters need to be sent to 1427, 1429, and 1489 to cut vines that are overgrown, giving a 30 day notice.
A homeowner from 117 Becket attended the meeting and reported that she has mold in her unit from a leak that had occurred in 2004. She would like the HOA to repair the dry wall. The Board stated that she waited to long to report this. She indicated that her neighbor had the same problem and the HOA had made repairs. The Board does not think that they should be responsible for any repair, yet indicated that they will look into it. A copy of the roof work for 117 has been requested. Sentry will look into and pass to Gail Joubran.
Motion to adjourn meeting at 9:11 p.m. was made by Jon Mead. Second by Deborah
