Barclay Place at Heathrow Condominium Association, Inc.

Board of Directors Meeting

OCTOBER 10, 2007

MINUTES

 PRESENT:                   Jon Mead, President                            

                                    Gail Joubran, Treasure

                                    Naresh Mistry, Secretary

                                    Sandy Rathbun represented Sentry Management

                                     Twelve residents were also present.

 CALL TO ORDER:

Jon called the meeting to order at 7:00 pm. The meeting was posted per State Statute requirements for proper notification. A quorum of Board Members was present.

 PRESIDENT’S REPORT:

 Prior to giving the President’s report, Jon asked Sandy to introduce the guest speakers to give their presentations on the pool deck.  The first person to speak was John Orlando from SAT Superior Artistic Textures.  The second speaker was from Chaser Pools.   If the Board decides to go with pavers, Superior Artistic Textures does not do pavers.  The Board will table the decision regarding the deck until the next meeting in November.

Jon inquired about the security camera at the gate.  Management has called All Secure Technologies to see where the problem lies.  They have not gotten back to management at this time.

Jon asked Naresh to take over 1400-1450 courtyard inspections until Board elections in November.

Jon moved to inform any owner who rents their unit out and requests repairs be made to that unit that they be denied until they had turned in a filled out lease application for the tenants to Sentry management for the records.  Deborah seconded.  Motion carried.

Jon moved to ratify the approved following projects from:

All American:  159 Trevor ..................................................$ 998

                         102,117, & 133Beckett……………………$1598

                                                                                              $1698

                                                                                              $ 798

                         1548 Farrindon…………………………….$ 898

Proper Doctor:  1548 Farrindon……………………………..$650

                          1567 Farrindon……………………………..$650

                          1518 Farrindon……………………………..$650

                          1544/1546………………………………… $800

                          1576 ……………………………………….$195

Matt Brown the front wall and the Club House Chimney.  Gail seconded the motion.  Motion carried.

The owner of 112 Beckett declined the work to be done because of replacements of the cabinets.

SECRETARY’S REPORT

Naresh moved to approve the September 12, 2007 minutes.  Jon seconded the motion.  Motion carried.

Member’s Input

Homeowners were concerned about the variety of seal colors.  Management will contact All American to correct that situation.

Homeowners were instructed to submit an ARB request for installation of gutters.

1456 Farrindon has all weeds.  Management will contact Nantuks.

TREASURE’S REPORT

The treasures report was accepted as presented.

MANAGEMENT REPORT

The manager’s report was accepted as read.  Management informed the Board of Directors All Pro Stucco would be presenting a proposal for the stucco repairs.

COMMITTEE REPORTS

The entertainment committee will host a Holiday party.  Naresh moved to hold the party Saturday December 1, 2007.  Gail seconded the motion.  Motion carried.  The Association will furnish the meat and drinks.  Barb will be in charge of the decorations.

Court yard violations were discussed.  After 2 notices, if the violations have not been rectified, the Board would like to bring the Homeowner before the fining committee.  Pat Webb, Cindy Donilon and Philip Drombrowski are fining committee representatives.

BUSINESS

The pool deck decision will be tabled until the next meeting.

The sidewalks have been completed by M.J.S. Cement.  There are a few areas of concern.  Management will contact MJS and discuss with Mike before paying the final bill.

MSJ was asked to submit a proposal for a retaining wall and/or drain at 1486 Farrindon.

Vehicles with expired or non-existent tags will be towed.

Deborah is going to meet with Nanak’s regarding several complaints.

The Board will get the welcome packet to management.  This packet will be included in all closings and sent to each tenant as the signed lease is received by management.

Management will walk the property with Jon and AAA Asphalt prior to work staring on the Asphalt.

The proposed 2008 budget was discussed.  The Board asked management to mail this proposal to the Homeowners.  This budget will be voted on at the next meeting on Wednesday November 14 at 6:00 PM.  The annual meeting will follow the Budget meeting.

Being no further business the meeting was adjourned at 8:30 PM.

Respectfully,

Sandy Rathbun, LCAM