Barclay Place at Heathrow Condominium Association, Inc.

Board of Directors Meeting

SEPTEMBER 12, 2007

MINUTES

PRESENT:                   Jon Mead, President                            

                                    Gail Joubran, Treasure

                                    Naresh Mistry, Secretary

                                    Sandy Rathbun represented Sentry Management

                                     Six residents were also present.

CALL TO ORDER:

 Jon called the meeting to order at 7:00 pm. The meeting was posted per State Statute requirements for proper notification. A quorum of Board Members was present.

PRESIDENT’S REPORT:

Jon provided a President’s report.   Jon stated the Budget meeting to establish the budget will be Wednesday October 10, 2007.  The Budget approval meeting will be Wednesday November 14, 2007 at 6:00PM.  The annual/elections meeting will be Wednesday November 14, 2007 at 7:30PM.  Management will do the mailing to the homeowners notifying them of the dates.  

The Association received a check from Nationwide regarding the wall repair.  Management is waiting for 2 other proposals.

The Board of Directors agreed to keep the maintenance man for 20 hours per week. 

Jon moved to discontinue the pool attendant after Sunday September 16, 2007.  Gail seconded the motion.  Motion carried.  The Board would like management to see if the pool attendant would continue unlocking the pool gate in the mornings and locking it in the evenings.

The landscape service was not acceptable this past week.  Management will call and relay the problems including the grass being cut too short, edging not being done, and the need for some of the hedges to be trimmed.

Jon moved to accept Chaser Pool bid of $8,250 allowing for a 10% contingency as the original bid was given 12/04/2006.  Gail seconded the motion.  Motion carried.  The Board would also like management to verify Chaser Pool requires only a 25% deposit.

Jon moved to accept M.J.S. Concrete, Inc be awarded the sidewalk repair bid for $17,879.75.Gail seconded the motion.  Motion carried.

Jon moved to accept the bid proposal from AAA Asphalt Maintenance for the amount of $10,986.00.  This proposal needs to include repairs to driveways 1480 & 1437 Farrindon.  Gail seconded the motion.  Motion carried.

The Board unanimously agreed to have management write Lougheed a letter asking them to oversee the above major projects and to obtain what it would cost the Association..

SECRETARY’S REPORT:

Jon moved to approve the minutes as corrected.  Gail seconded.  Motion carried.

MEMBER FORUM:

Gutters need to be cleaned at 150 Trevor.  Management will have this taken care of.

The Board discussed illegally parked vehicles.  If there is not a current tag on the vehicle or if there is an expired tag, the vehicle can be towed.  The Board agrees with the members, parking rules must and will be enforced. 

The new pool attendant, Stephen Zanoull introduced himself to the members.  He will be at the pool from 9-5PM Saturdays and Sundays.  This will start on Saturday August 11, 2007.

TREASURER’S REPORT:

The treasure’s report was accepted as presented.

MANAGEMENT REPORT

The management report was accepted as presented.

COMMITTEE REPORTS

There were no committee reports.

BUSINESS

Jon moved to approve the proposal from Matt Brown to repair the chimney.  Gail seconded the motion.  Motion carried.  Management will send the Lougheed specifications to Matt Brown.

Being no further business, the meeting was adjourned at 8:15 PM.

Respectfully Submitted,

Sandy Rathbun, CAM