PRESENT:                 Jon Mead, President                            

                                    Deborah Bracknell, Vice President

                                    Gail Joubran, Treasure

                                    Naresh Mistry, Secretary

                                    Sandy Rathbun represented Sentry Management

 

                                    Three residents were also present.

 

CALL TO ORDER:

 Jon called the meeting to order at 7:06 pm. The meeting was posted per State Statute requirements for proper notification.  A quorum of Board Members was present.

 

PRESIDENT’S REPORT:

 

Jon informed the Board of Directors somehow the pool spa continues to be left on. Questions were raised regarding the timer and whether or not it is functioning properly. Management will have the time checked. Jon moved to close the spa from January through March. Deborah seconded the motion. After some discussion, the motion was amended to close the pool for January and February. Motion carried 4 to 0. Management will contact Discount Propane regarding the gas receipts.   The Board would like Stephen present when Discount Propane is there. Management will instruct Discount Propane.

 

The Board asked management to order additional parking violation stickers.

 

Jon moved for management to write the owner of 1444 Farridon a letter informing the owner to park in designated parking spaces only or his vehicle will be towed and the matter will be turned over to the fining committee. This owner will have until February 1, 2008 to comply. Deborah seconded the motion. Motion carried unanimously.

 

The Board instructed management to transfer reserve interest earned, reserve balance in the carpet reserves, pool reserves and paving reserves as of December 2007 to the operating account. There is a question as to the amount of reserve interest. Management will get an analysis of the last quarter and e-mail the Board of Directors the results.

 

There are some issues with the pool deck which the Board of Directors wants rectified prior to paying Artistic Pools. Management will contact John Orlando and explain the deco lip is plugged and there is sloping which causes to water pooling in certain areas.

 

Naresh moved to approve November 11, 2007 minutes as corrected. Gail seconded the motion. Motion carried.

 

 

The treasurer’s report was waived until the February meeting.  

 

The manager’s report was accepted as read.

 

Naresh is planning a party at the club house for some time in March. The date was not determined. 

 

Management met with RLC Landscape and submitted a proposal to the Board of Directors. The Board wants to obtain 3 other bids. Nanak’s will have to be given a 30 day notice when The Board of Directors makes a decision.

 

Jon moved to ratify the following repairs:

 

All Florida

Roof                Pressure Wash $485

                                                 $645

 

All American-         1535 for $1795

 

Matt Brown              1521 for $1910     

 

Nanak’s                      Annuals-$375

                       

Bell Contract          107 Beckett $645

 

Property Dr.            1410 Farridon- $495          1546 Farridon   $1465

                                1529 Farridon- $650          1477 Farridon   $ 375

                                1476 Farridon- $795          Dumpster          $ 125

                                1459 Farridon- $125 

 

Brownies                Camera inspection & repair pipe                 $3,200.00

 

Critter Control        1482 Farridon                                              $886.52

 

All Pro Stucco         155,157,159 Trevor & 133 Beckett   $7750              

Gail seconded the motion. Proposals ratified.

 

There are no other committee reports

 

The Board of Directors would like management to make 10 copies of the Neighborhood Watch brochures. Thus far, there are 5 Home Owners who will be team captains. The Board will get management the names and addresses and what areas each are responsible for.

 

The car port at 110 Becket is leaning. Management will address this issue. There is also a railing that needs addressing at Beckett & Farridon.

 

1494 Farridon needs to have the steps repaired. There was a plumbing leak and the damaged pipe was under the stairs. Management will get a proposal & notify the Board.

 

The Board of Directors would like management to have the trees surveyed for maintenance.

 

The Board would like management to contact Brownies regarding the storm drain covers. Each time someone drives over them, they make a very loud banging noise. They are located by the club house and also 1541 Farridon.

 

The Board requests management to get proposals for solar heating regarding the pool spa.

 

Jon moved to have Gail review the Arrington contract. Deborah seconded the motion. Motion passed. Gail will review the contract and return to management.

 

Mallard’s proposal for pressure cleaning the common areas will be tabled until the asphalt repairs are completed.

 

Jon moved to approve All Secure proposal for the digital camera installation. Deborah seconded the motion. Discussion-there needs to be a guarantee that the license plate numbers can be seen and the camera would present clear pictures. Jon moved to approve the amended proposal. Deborah seconded. Motion carried.

 

Jon moved to accept Sentry’s 2008 management contract. Deborah seconded. Motion carried.

 

Being no further business, the meeting was adjourned at 8:35 PM.

 

Respectfully,

 

Sandy Rathbun, CAM